Minutes
of the Annual General Meeting of the Dinghy Section held at
Present: Idris Dibble (Chair), John Gallacher (Treasurer), Mike Joynson (Secretary), Kevin Rolfe (Commodore) and 26 members of the Dinghy Section.
Apologies: Steve Cooper (Sailing Secretary), Paul Simes (Rear Commodore) and John Snyder.
1
Minutes of the Annual General Meeting held
AGREED that the Minutes be confirmed.
2
Matters arising from the Minutes
2.1 M.
1 of
NOTED
· that, following the decision to set aside annually 25% of the vacant berths for new members owning boats in the ‘non-adopted’ categories, 5 berths had been reserved for 2008/9;
· that subsequently all 5 berths had now been allocated and that, as a consequence, only boats in the adopted classes would be accepted for the remainder of the season.
3
Chair’s Report
NOTED
· that, notwithstanding the inclement summer weather, there had been a welcome increase in the number of boats both racing and cruising;
· with thanks, the contributions made by members to the organisation of the racing programme following the resignation of Colin Farr as the Principal Racing Officer;
· that closer links had been established with the Sailing School, with a number of trainees now crewing in the Wednesday evening series, and that more training events were planned;
· that the ‘Laying up’ supper would be held on 29 November.
AGREED that best wishes be sent to Colin for a speedy recovery following his recent operation.
4 Financial Report
Received a copy of the accounts for the period November 2007 to October 2008.
NOTED
· that, as result of the switch from paid to unpaid racing officers midway through the season, there was an excess of racing income over expenditure of £1,220 but that such a surplus would not be achieved in future years;
· that the sum available could reduce by approximately 50% once the costs associated with the ‘Laying-up’ supper and the outstanding prizes for the 2008 series had been met;
· that future racing fees would be set to ensure that the racing activities were essentially self-financing (see M. 5.2 below.)
5 Racing
Programme
5.1 Fleets
NOTED that the Dinghy Committee would be giving further consideration to the format for fleet racing.
5.2 Racing Fees
AGREED that the racing fees for 2009 be
· £30 per year to include all routine series i.e. excluding Regattas, Open events etc;
· £10 per individual series;
· £2 for those who wished to race on a ‘one-off’ basis;
5.3 Prizes
NOTED
· that customised medals were commercially available at a reasonable cost and could provide permanent mementoes for series winners rather than the current awards of bottles of wine;
· that the introduction of other more general prizes e.g. the most improved/most regular sailor would allow more recognition and encouragement to be given to other participants;
· that any engraving of mementoes would have to reflect the fact that the races were joint CBYC/CYC events.
AGREED
· that the award of more permanent prizes to series winners would be more acceptable;
· that the Dinghy Committee investigate the availability of suitable medals, glassware etc and the possible establishment of an honours board.
6 Election
of Officers
AGREED that the following officers be appointed/re-appointed:
Chair Idris Dibble (re-appointment);
Secretary Ian Williams (ex-Mike Joynson);
Treasurer John Gallacher (re-appointment);
Results Officer Andrew Phillips (new position).
7 Membership
of the Dinghy Committee
AGREED
the following be appointed/re-appointed to the
Committee:
Helen Phillips (re-appointment);
Mike Joynson (representative of the Dinghy Section on the Club’s Council of Management).
NOTED that one vacancy still existed (ex-Nick Sawyer).
8 Items
submitted by members in advance of the meeting
8.1 Updating
of Dinghy Section web-site site and provision of a
contact address so that members can suggest items for inclusion
NOTED
· that provision already existed for members to provide input;
· that constructive suggestions for improvement to the content and format of the Dinghy Section’s web-pages were always welcome.